Embassy of Belgium in Uganda
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Legalisation of documents

The legalisation certifies the origin of a document. It is the authentication by an official authority of the genuineness of a signature, the capacity of the signatory and, if applicable, the identity of the stamp or the seal on the document.

The fact that a document is legalised by the embassy does not guarantee the authenticity of its content. Neither does it guarantee that the document will be accepted by a Belgian administrative authority or that it will have any legal value in Belgium.

 
Information on legalised copies of academic documents 

1. Obtain a “CERTIFIED TRUE COPY OF ORIGINAL” of your academic document. This copy should be issued by the university, school or organisation that issued the original academic document. Make sure the signature and stamp (mentioning “certified true copy of original”) are on your copy.

2. Take your signed copy to the Ministry of Foreign Affairs, Apollo Kaggwa road (near Kampala City Council), and get the abovementioned (in point 1) stamp legalised. Verify that your copy now shows a signature and stamp of the Ministry of Foreign Affairs.

3. Take the copy to the Belgian Embassy who will legalise the signature of the authorised Foreign Service Officer of the Ministry of Foreign Affairs

 
Information on legalisation of official documents.

The embassy will only legalise original documents, no copies will be legalised.

1. Take your official document to the Ministry of Foreign Affairs, Apollo Kaggwa road (near Kampala City Council), and get the signature legalised. Verify that your copy now shows a signature and stamp of the Ministry of Foreign Affairs.

2. Take the document to the Belgian Embassy who will legalise the signature of the authorised Foreign Service Officer of the Ministry of Foreign Affairs 

Note

  • Apart from the legalisation aspect, the embassy does not handle mailing, shipping or delivery of documents to third parties; this is the sole responsibility of the applicant or representative.
  • Documents for legalisation have to be physically brought to the embassy by the applicant or representative and should not sent by courier or mail.

Tariffs   
(legalisation is charged PER PAGE)

 
General information about legalisation of documents 

A document that is official and legal in one country is not necessarily official and legal in another. Many documents must therefore be legalised if you wish to use them abroad.

The legalisation process involves checking the origin of the relevant document. Legalisation is official confirmation that the signature of the civil servant that has signed a document, or the seal or stamp on the document, is legitimate.

It is not only the signature of the person that has issued the document that is legalised, the process can also legalise the signature of the legalising registrar. Every signature, every seal and every stamp will be legalised by the person authorised to do so and who is familiar with each signature, seal or stamp. This explains why various legalisations are sometimes required, in a specific order.

A country may have signed up to a legalisation treaty that encompasses agreements about how countries accept one another's official documents. Many countries have signed up to the "Apostille Convention" of The Hague of 5 October 1961. With this, just 1 legalisation is required via an apostille stamp.

 

Questions and answers about the legalisation of documents:

  1. How can Belgian documents be legalised for use abroad?
  2. How can foreign documents be legalised for use in Belgium?
  3. How can foreign documents be legalised for use abroad?
  4. Does the document to be legalised have to be drawn up in French, Dutch or German?
  5. What if it cannot be legalised?
  6. Can I have my legalised foreign certificate transferred to Belgium?

For legalisation from abroad, you can also consult the website of our representative at the location concerned, i.e. Belgian embassies and consulates.

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