Embassy of Belgium in Uganda
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Visa for Belgium

 

Mandatory form for travel to Belgium

From August, 1st, all persons returning to Belgium and all persons travelling through Belgium and who are staying at least 48 hours must fill out an identification form (Passenger Locator Form). You can find this form here.

Public consultation

The European Commission has decided to launch a public consultation on the perspective of digitalisation of the visa procedure (E-visa) and on the creation of an EU online visa application portal, aimed at a target audience: the travel industry, European agencies directly or indirectly linked to the EU visa policy, visa applicants and the general public. Read more...

 

Information on the GDPR

General Data Protection Regulation. Information to be provided to applicants concerning the processing of personal data in the Visa Information System (VIS) provided upon short stay visa applications

Privacy statement. Processing of personal data in the context of a visa application

 
  1. Where, when and how can you submit your visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Schengen representation for visa
  6. Medical certificate - Certified doctor (not applicable for short stay Schengen visas)
  7. Certificate of non-criminal record (not applicable for short stay Schengen visas)
  8. Contact
  9. DNA blood sample collection fee (Kampala)

1. Where, when and how can you submit a visa application?

The Belgian Visa Application Center (TLScontact) in Kampala is responsible for the receipt of physical visa applications.

TLS is located on Ground Floor Block A Victoria Courts, Old Kira Road, Bukoto, Kampala.

To submit your application at TLS please visit: https://visas-be.tlscontact.com/visa/ug/ugKLA2be/home

You can contact TLS via: contact.ug.kla@tlscontact.com or +256 0202409940

Somali Family reunion visa applications

Since 1st January 2019, all Somali visa applicants wishing to apply for family reunion with a family member (a refugee or a person with subsidiary protection in Belgium) will have to submit their visa applications in Nairobi (Kenya)! This is irrespective of your own personal status (refugee, resident etc) in Uganda. Details on the visa procedure in Nairobi can be found on the website of the Embassy of Belgium in Kenya via https://kenya.diplomatie.belgium.be/en/travel-to-belgium/visa/kenya

 
To ensure the rapid introduction of your visa file during your visit to the Belgian Visa Application Center (TLS) in Bukoto, we invite you to fill out your visa application form online

VISA ON WEB SYSTEM 

How to proceed ?

  1. Go to the following website: https://visaonweb.diplomatie.be
  2. Create a user account by completing all the fields (first name, last name, email), choose the language of your choice, tick the box 'I am not a robot' and follow the instructions;
  3. Choose a password (and confirm it) to access this secure site;
  4. Once the user account is created and the password confirmed, log in to navigate this secure site (which starts with a screen and a welcome note);
  5. Check the left column (in the black margin) and click on the third icon;
  6. By clicking on the third icon, you will have the choice between 'Requests', 'New request' and 'Request list', click on 'New request';
  7. By clicking on 'New application', the online visa application form (which corresponds to the paper form) appears;
  8. Fill out the online form, making sure to fill in all the fields (including those marked with an asterisk) and clicking on the question mark if you do not understand the scope of the field to be completed.
  9. When the form is completed, click on 'submit application';
  10. If the form is incorrectly completed, an explanation at the top of the form will draw your attention to incomplete or incomplete entries that you will need to fill in again; Once the corrections have been made, please resubmit the application;
  11. When the application has been submitted you will receive a pdf form with a barcode and VOW number on it (VOWINT0 ... 111") by email. Please print the completed form and sign it. This form must then be added to the visa application file that you will submit at the Belgian Visa Application Center (TLS) in Bukoto. You will need to make an appointment for this via: https://visas-be.tlscontact.com/procedure/ug/ugKLA2be   

 

2. How much is the handling fee (cost for processing your visa application)?

Please check the website https://visas-be.tlscontact.com/application-fees/ug/ugKLA2be for details.

The handling fee is not refundable in case of refusal or cancellation of the application.

3. Required documents

Please check this website for details. https://visas-be.tlscontact.com/procedure/ug/ugKLA2be  

Biometry - Visa Information System

All Schengen visa applicants must appear in person at the Belgian Visa Application Center (TLS) in Bukoto, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website.

Medical travel insurance: see this document

Information on Legalisation procedure: see Legalisation of documents

4. Checking the status of your visa application  

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.

With the file number you can inquire about the status of your application (Antwerpsesteenweg 59B, 1000 Brussels, T: +32.2.793.80.00, infodesk@ibz.fgov.be). Using this number, you can also check the status of your visa application on the Immigration Office website.

5. Schengen representation

Belgium represents Luxembourg for handling short stay visa applications (max. 90 days) and long stay visa applications (more than 90 days).

Exceptions: 
We accept visa applications from residents and citizens of South Sudan if their main destination is Belgium or Luxembourg.

6. Medical certificate - Certified doctor

You may obtain your medical certificate via the clinic mentioned below, certified by the embassy:

The Clinic at the The Village Mall - Bugolobi

Hours
9.00AM to 6.30 PM –Monday-Friday
9.00AM to 2.30 PM –Saturday

Nandawula Kanyerezi Mutema M.D
Executive Director & Physician

Email for appointment: bcp.clinicatthemall@gmail.com

Cell: +256 775 386 205
Office: +256 392 177283 

 

7. Certificate of non-criminal record

National Central Bureau of Interpol Kampala
Plot 12 Mabua Road – Kololo

 

8. Contact

Should you still have questions, please contact us via kampala.visa@diplobel.fed.be (please mention your visa application number).

 

9. DNA blood sample collection information (strictly for Long Stay Visa Family Reunion files)

DNA blood sample collection fee payment at the Embassy in Kampala is 50.000/- Uganda Shillings per person (this is separate from the DNA test payments made by the family member  in Belgium).

Please make the necessary arrangement to cover this costs prior to coming to the embassy for your DNA appointment. An official receipt will be issued at the end of the process at the Embassy by the medical practitioner.