Travel to Belgium

1. Where, when and how can you submit your visa application?
2. How much is the handling fee (cost for processing your visa application)?
3. Required documents
4. Checking the status of your visa application
5. Schengen representation for visa
6. Medical certificate - Certified doctor (only applicable for long stay visa - type D and short stay C medical visas)
7. Certificate of non-criminal record (only applicable for long stay visa - type D)
8. Contact

1. Where, when and how can you submit a visa application?

To ensure the rapid introduction of your visa file during your visit to the Belgian Visa Application Center (TLS) in Bukoto, we invite you to fill out your visa application form online. 
 

VISA ON WEB SYSTEM 

How to proceed?

1. Go to the following website: visaonweb.diplomatie.be
2. Create a user account by completing all the fields (first name, last name, email), choose the language of your choice, tick the box 'I am not a robot' and follow the instructions.
3. Choose a password (and confirm it) to access this secure site.
4. Once the user account is created and the password confirmed, log in to navigate this secure site (which starts with a screen and a welcome note);
5. Check the left column (in the black margin) and click on the third icon.
6. By clicking on the third icon, you will have the choice between 'Requests', 'New request' and 'Request list', click on 'New request'.
7. By clicking on 'New application', the online visa application form (which corresponds to the paper form) appears.
8. Fill out the online form, making sure to fill in all the fields (including those marked with an asterisk) and clicking on the question mark if you do not understand the scope of the field to be completed.
9. When the form is completed, click on 'submit application'.
10. If the form is incorrectly completed, an explanation at the top of the form will draw your attention to incomplete or incomplete entries that you will need to fill in again; Once the corrections have been made, please resubmit the application.
11. When the application has been submitted you will receive a pdf form with a barcode and VOW number on it (VOWINT0 ... 111") by email. Please print the completed form and sign it. This form must then be added to the visa application file that you will submit at the Belgian Visa Application Center (TLS) in Bukoto. 
12. Since the 4th of February, it will no longer be necessary to create a TLScontact account to book an appointment. All you need to do is create a VisaOnWeb, complete your form and then click on 'Book an appointment' to access the appointment table. 

Please visit the TLS fees page for more details.

The handling fee is not refundable in case of refusal or cancellation of the application.
 

Please visit the TLS Visa Types and Requirements page for details.

Medical travel insurance (PDF, 114.26 KB)

Information on Legalisation of documents procedure

Biometry - Visa Information System

All Schengen visa applicants must appear in person at the Belgian Visa Application Center (TLS) in Bukoto, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website
 

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.

With the file number you can inquire about the status of your application (Antwerpsesteenweg 59B, 1000 Brussels, T: +32.2.793.80.00, infodesk@ibz.fgov.be). Using this number, you can also check the status of your visa application on the Immigration Office website
 

Belgium represents Luxembourg for handling short stay visa applications (max. 90 days) and long stay visa applications (more than 90 days).

Exceptions: 
We accept visa applications from residents and citizens of South Sudan if their main destination is Belgium or Luxembourg.
 

To obtain a medical certificate, the Embassy works exclusively with The Clinic (The Village Mall – Bugolobi).  All costs will be borne by the applicant.

If the medical certificate includes a positive result and treatment is required, the applicant is free to go to any clinic of his/her choice. However, after treatment a new medical certificate will have to be obtained from The Clinic to confirm a negative result.

For more information about the issuance of medical certificates, please contact The Clinic directly.

The Clinic at The Village Mall - Bugolobi

Hours
9.00AM to 6.30 PM –Monday-Friday
9.00AM to 2.30 PM –Saturday

Nandawula Kanyerezi Mutema M.D
Executive Director & Physician

Email for appointment: bcp.clinicatthemall@gmail.com

Cell: +256 775 386 205
Office: +256 392 177283 
 

Katalima Road, Naguru 42

Telephone: (256) 414233814/ (256) 414250613

Email: Interpol@upf.go.ug

Should you still have questions, please contact us via kampala.visa@diplobel.fed.be (please mention your visa application number).