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Information on the GDPR
- Where, when and how can you submit your visa application?
- How much is the handling fee (cost for processing your visa application)?
- Required documents
- Checking the status of your visa application
- Schengen representation for visa
- Medical certificate - Certified doctor (not applicable for short stay Schengen visas)
- Certificate of non-criminal record (only applicable for long stay visa - type D)
- DNA blood sample collection fee (Kampala)
The Belgian Visa Application Center (TLScontact) in Kampala is responsible for the receipt of physical visa applications (for travels to Belgium and Luxembourg only).
TLS is located on Ground Floor Block A Victoria Courts, Old Kira Road, Bukoto, Kampala.
Information about visa fees, visa requirements and how to book a slot to submit a visa application at TLS can be found here: https://visas-be.tlscontact.com/procedure/ug/ugKLA2be
Somali Family reunion visa applications
Since 1st January 2019, all Somali visa applicants wishing to apply for family reunion with a family member (a refugee or a person with subsidiary protection in Belgium) will have to submit their visa applications in Nairobi (Kenya)! This is irrespective of your own personal status (refugee, resident etc) in Uganda. Details on the visa procedure in Nairobi can be found on the website of the Embassy of Belgium in Kenya
To ensure the rapid introduction of your visa file during your visit to the Belgian Visa Application Center (TLS) in Bukoto, we invite you to fill out your visa application form online.
VISA ON WEB SYSTEM
How to proceed ?
- Go to the following website: visaonweb.diplomatie.be
- Create a user account by completing all the fields (first name, last name, email), choose the language of your choice, tick the box 'I am not a robot' and follow the instructions.
- Choose a password (and confirm it) to access this secure site.
- Once the user account is created and the password confirmed, log in to navigate this secure site (which starts with a screen and a welcome note);
- Check the left column (in the black margin) and click on the third icon.
- By clicking on the third icon, you will have the choice between 'Requests', 'New request' and 'Request list', click on 'New request'.
- By clicking on 'New application', the online visa application form (which corresponds to the paper form) appears.
- Fill out the online form, making sure to fill in all the fields (including those marked with an asterisk) and clicking on the question mark if you do not understand the scope of the field to be completed.
- When the form is completed, click on 'submit application'.
- If the form is incorrectly completed, an explanation at the top of the form will draw your attention to incomplete or incomplete entries that you will need to fill in again; Once the corrections have been made, please resubmit the application.
- When the application has been submitted you will receive a pdf form with a barcode and VOW number on it (VOWINT0 ... 111") by email. Please print the completed form and sign it. This form must then be added to the visa application file that you will submit at the Belgian Visa Application Center (TLS) in Bukoto. You will need to make an appointment for this.
2. How much is the handling fee (cost for processing your visa application)?
Please check the website of TLS for details.
The handling fee is not refundable in case of refusal or cancellation of the application.
3. Required documents
Please check the website of TLS for details.
Biometry - Visa Information System
All Schengen visa applicants must appear in person at the Belgian Visa Application Center (TLS) in Bukoto, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website
4. Checking the status of your visa application
Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.
In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.
With the file number you can inquire about the status of your application (Antwerpsesteenweg 59B, 1000 Brussels, T: +32.2.793.80.00, email@example.com). Using this number, you can also check the status of your visa application on the Immigration Office website
5. Schengen representation
6. Medical certificate - Certified doctor
To obtain a medical certificate, the Embassy works exclusively with The Clinic (The Village Mall – Bugolobi).
The costs of this process will be borne by the applicant. For more information about the costs, please contact The Clinic directly.
The Clinic at The Village Mall - Bugolobi
9.00AM to 6.30 PM –Monday-Friday
9.00AM to 2.30 PM –Saturday
Nandawula Kanyerezi Mutema M.D
Executive Director & Physician
Email for appointment: firstname.lastname@example.org
Cell: +256 775 386 205
Office: +256 392 177283
9. DNA blood sample collection information (only for Long Stay Visa Family Reunion files)
Please make the necessary arrangement to cover this costs prior to coming to the embassy for your DNA appointment. An official receipt will be issued at the end of the process at the Embassy by the medical practitioner.